Students who have been selected to participate in the Erasmus+ Student Mobility for Studies programme are required to complete certain academic and administrative procedures before, during and after their mobility. These procedures are explained below.
Applications for Erasmus+ Student Mobility for Studies are submitted through the Turkish National Agency's TURNA Portal (https://turnaportal.ua.gov.tr/) in accordance with the application calendar announced by our university.
The selection and placement of students are carried out by taking into consideration their academic achievement, foreign language proficiency score, Erasmus+ evaluation criteria, order of preferences, departmental quotas and the conditions of inter-institutionalagreements.
During the placement process, the student's department and level of study, as well as the scope of the agreement, language of instruction and academic compatibility of the host university, are taken into consideration.
Students are required to stay in contact with their Departmental Erasmus Coordinators throughout the university selection and course matching processes.
The final placement results are announced by our university. Following the completion of the placement process, the Erasmus Institutional Coordination Office officially nominates the selected students to the respective partner universities.
Important: Being selected for the Erasmus+ programme does not mean that the student has automatically been accepted by the host university. Students must also fulfil the application and admission requirements of the university to which they have been placed.
Students whose nominations have been completed are required to follow the steps below:
Important: Students are responsible for preparing their application documents completely and complying with the application deadlines set by the host university.
Students participating in Erasmus+ Student Mobility for Studies are required to prepare a Learning Agreement for Studies to ensure the academic recognition of the courses they will take abroad.
Learning Agreements are prepared and approved digitally through the Erasmus Without Paper (EWP) system.
Online Learning Agreement (OLA): https://learning-agreement.eu/
Under the guidance of their Departmental Erasmus Coordinators, students must determine the courses they will take at the host university and their equivalent courses at Istanbul Okan University.
The Learning Agreement must be approved by all three parties before the mobility begins:
Important: If the host university does not use the Online Learning Agreement (OLA) system or if the digital approval process cannot be completed due to technical reasons, the Learning Agreement may be prepared manually. In this case, students can downloadthe Word version of the Learning Agreement for Studies from the Required Documents section of our website, complete it and submit it to the relevant parties for approval.
If any changes to the courses are required during the mobility, the relevant amendments must be made to the Learning Agreement with the approval of the academic coordinators.
Students who have received their official acceptance letters from the host university must initiate their visa or residence permit application procedures for the destination country.
The required documents, application procedures, appointment processes and current requirements for visa applications vary from country to country.
Students are responsible for submitting their visa and residence permit applications on time, obtaining the necessary documents and fulfilling the requirements set by the official authorities of the destination country.
When necessary, the Erasmus Institutional Coordination Office may issue supporting documents confirming the student's participation in the Erasmus+ programme and grant status.
Students are advised to initiate their visa procedures as early as possible, taking their mobility start dates into consideration.
Students who are eligible to receive an Erasmus+ grant for their study mobility must open a Euro (EUR) bank account in their own name, in accordance with the requirements communicated by the Erasmus Institutional Coordination Office.
Bank account details (IBAN and other required information) must be submitted to the Coordination Office within the specified deadline.
Erasmus+ grants are calculated in accordance with the budget of the relevant project period and the grant rules determined by the Turkish National Agency.
In order for grant payments to be processed, students must complete the required documentation and sign the Erasmus+ Grant Agreement with Istanbul Okan University.
The timing, amount and payment stages of the grants are determined in accordance with the rules of the relevant project period and the signed Grant Agreement.
Students are required to complete the following procedures before travelling abroad:
Missing documents or incomplete procedures may affect the commencement of the mobility and grant payments.
After arriving at the host university, students are required to:
Students who have completed their Erasmus+ Student Mobility for Studies are required to complete the following procedures and submit the relevant documents:
Final grant calculations following the mobility are carried out in accordance with the actual mobility period and the grant rules applicable to the relevant project period.
Under the applicable legislation, students who meet the required conditions may apply for an ordinary passport exempt from the passport fee.
Students who are continuing their studies in Türkiye and have not yet reached the age of 25 may be exempt from passport fees, depending on their student status.
In other cases, eligibility for the fee exemption is assessed in accordance with the purpose of the application and the relevant legislation.
Passport applications are processed by the Directorate General of Population and Citizenship Affairs. Students are required to check the current application conditions, required documents and appointment procedures through the official website of the relevantauthority.
Exemption from the passport fee does not mean exemption from the passport booklet fee.
For current information and applications: https://www.nvi.gov.tr/
All procedures related to Erasmus+ mobility, including documentation, applications, grants and academic matters, are carried out in accordance with the current rules of the relevant project period and the official announcements made by the Erasmus InstitutionalCoordination Office of Istanbul Okan University.
Students are responsible for regularly following the announcements published on the Erasmus+ website and the information sent to their university email addresses.
Contact: erasmus@okan.edu.tr
